Y-BOX: digital workshop facilitation tool
Y-BOX: digital workshop facilitation tool
Transforming Ideation Workshops with enhanced AI features into a Seamless Digital Experience
Transforming Ideation Workshops with enhanced AI features into a Seamless Digital Experience
Year
2022 - 2023
Duration
7 months (part-time)
Sector
Creative facilitation
Clients
MCCIM, StudioLab
Role
Sole UX/UI Designer
Credits
Yeun Kim, Minkyoung Cho, Suryansh Sharma, Tess Kim, Nels Mostert, Han van der Meer
Responsibilities
Design strategy, branding, UI design, user testing
Responsibilities
Design strategy, branding, UI design, user testing
Project brief
Project brief
Running an effective ideation workshop is no easy task. Facilitators often struggle with managing sessions, while participants may find it challenging to stay engaged and think creatively.
Running an effective ideation workshop is no easy task. Facilitators often struggle with managing sessions, while participants may find it challenging to stay engaged and think creatively.
Running an effective ideation workshop is no easy task. Facilitators often struggle with managing sessions, while participants may find it challenging to stay engaged and think creatively.
MCCIM, a facilitation consultancy specializing in creativity and innovation, has worked with global companies like Unilever, using over 430 ideation prompt cards (que cards) to guide brainstorming sessions. However, the physical nature of these tools
MCCIM, a facilitation consultancy specializing in creativity and innovation, has worked with global companies like Unilever, using over 430 ideation prompt cards (que cards) to guide brainstorming sessions. However, the physical nature of these tools
presented limitations in digital environments.
To address this, MCCIM partnered with Design Only Together and StudioLab at TU Delft to transform the existing toolbox into a fully digital facilitation solution that enhances the ideation experience.
presented limitations in digital environments.
To address this, MCCIM partnered with Design Only Together and StudioLab at TU Delft to transform the existing toolbox into a fully digital facilitation solution that enhances the ideation experience.
Challenge
Challenge
The goal was not just to digitize the existing toolset
but to reimagine it for a more intuitive, effective, and engaging workshop experience.
The goal was not just to digitize the existing toolset but to reimagine it for a more intuitive, effective, and engaging workshop experience.
Participants needed creative prompts that were more dynamic and interactive.
Participants needed creative prompts that were more dynamic and interactive.
Facilitators needed a seamless way to plan, manage, and guide workshops.
Facilitators needed a seamless way to plan, manage, and guide workshops.
My role
My role
The project team consisted of a front-end developer, back-end developer, AI specialist, project manager, and product owners. As the sole designer, I was responsible for the entire design process from concept to the first iteration of the product.
The project team consisted of a front-end developer, back-end developer, AI specialist, project manager, and product owners. As the sole designer, I was responsible for the entire design process from concept to the first iteration of the product.
● Mapped out the ideal user interaction flow
● Mapped out the ideal user interaction flow
● Conceptualized AI-powered enhancements for digital facilitation
● Conceptualized AI-powered enhancements for digital facilitation
● Developed the design system and wireframes
● Developed the design system and wireframes
● Created high-fidelity UI prototypes
● Created high-fidelity UI prototypes
● Conducted user testing and iterative design improvements
● Conducted user testing and iterative design improvements
● Led the agile development process to ensure a smooth design-to-development transition
● Led the agile development process to ensure a smooth design-to-development transition
Design Strategy
Design Strategy
Enhancing engagement through
interactive digital features
Leveraging AI to generate and modify ideation prompts dynamically
Creating a seamless, intuitive experience
for collaborative brainstorming
in online workshops
Enhancing engagement through
interactive digital features
Leveraging AI to generate and modify ideation prompts dynamically
Creating a seamless, intuitive experience
for collaborative brainstorming
in online workshops
Outcome
Outcome
For facilitators
Seamless workshop planning
Seamless workshop planning
Facilitators can easily define workshop goals and select relevant topics, ensuring a structured yet flexible ideation process.
Facilitators can easily define workshop goals and select relevant topics, ensuring a structured yet flexible ideation process.
For facilitators
Clear overview of workshop progress
Clear overview of workshop progress
Facilitators can monitor session progress through a dashboard, tracking the number of cards used, ideas generated, and overall engagement levels.
Facilitators can monitor session progress through a dashboard, tracking the number of cards used, ideas generated, and overall engagement levels.
For participants
AI-Generated Inspirational Images
AI-Generated Inspirational Images
Instead of relying solely on text prompts, participants receive AI-generated visual inspiration, helping them explore ideas from new perspectives.
Instead of relying solely on text prompts, participants receive AI-generated visual inspiration, helping them explore ideas from new perspectives.
For participants
AI-Powered
Context-Aware
Keyword Replacement
AI-Powered
Context-Aware
Keyword Replacement
AI dynamically adjusts keywords in ideation cards based on the workshop's context, providing more relevant and diverse prompts tailored to each participant.
AI dynamically adjusts keywords in ideation cards based on the workshop's context, providing more relevant and diverse prompts tailored to each participant.
For participants
Interactive Participant Engagement
Interactive Participant Engagement
Commenting and reactions make the ideation process more engaging, allowing participants to interact with ideas in real time.
Commenting and reactions make the ideation process more engaging, allowing participants to interact with ideas in real time.
Gamified Experience
Gamified Experience
A card-flipping animation was introduced to maintain the tangible, playful feel of physical cards, making the digital experience more intuitive and immersive.
A card-flipping animation was introduced to maintain the tangible, playful feel of physical cards, making the digital experience more intuitive and immersive.
For participants
Drop me a line at yeonjujuliejeon at gmail dot com
Currently based in the Washington D.C. Area